Search the guides
15 guides for US, newest first.
How Long Is a Food Handler Card Good For? Track Every Server's Card Before It Expires
It depends on the state: three years in California, the printed date in Texas. Record each card's date once and get reminded 30 and 7 days before it runs out.
US · 7 min read
New Employee Paperwork at the Jobsite: How a Crew Lead Collects It on One Phone
When new hires never send their paperwork, the crew lead collects it on site: one phone, each document photographed, every item marked with who collected it.
US · 7 min read
Call-Out Policy for Hourly Staff: Call-Outs, No Call No Shows, and How to Log Them
A call-out policy says how and when hourly staff call out, when a missed shift becomes a no call no show, and who records the day off. Here is one to copy.
US · 8 min read
Prorated PTO for Part-Time Employees and New Hires: Set It Once Per Group
Prorated PTO gives a new hire only the months left in the year, and part-time staff their own days. Set one plan per group and every new hire comes out right.
US · 7 min read
PTO Tracker for Hourly Staff: See Every Balance on One Screen Before Year-End
A PTO tracker for hourly staff shows each person's days left, what they earned and what carries over, so year-end rollover is decided before December 31.
US · 7 min read
Shift Differential Pay: How to Set a Night Rate So Every Paycheck Gets It Right
Shift differential pay is extra pay per hour for night, weekend or late shifts. Federal law does not require it, so you set the rate and payroll must apply it.
US · 6 min read
New Hire Paperwork for Hourly Staff: Done on Their Phone Before the First Shift
Send hourly new hires one checklist on their phone, in English or Spanish, have them photograph each document, and approve or send back each item before day one
US · 7 min read
Employee Advance Repayment: Getting a Pay Advance Back, Even If They Quit
Repay an employee advance in equal cuts from pay, agreed in writing first. If they quit owing, check your state's rule before touching the final paycheck.
US · 7 min read
How to Calculate Overtime Pay for Hourly Employees: 40 Hours a Week, Not 80 a Pay Period
Overtime is time and a half for hours over 40 in each workweek, counted week by week even on a two-week pay period. The formula, two examples and the setup.
US · 7 min read
GPS Time Clock Shows a Fake Location? What to Do When an Employee Fakes a Clock-In
When a GPS time clock flags a fake location, open the shift, call the worker, ask why, and pay the hours they really worked. What you see and what to tap.
US · 8 min read
How to Submit Multiple Receipts at Once: A Week of Bills in One Go
Pick every receipt photo or PDF from the week, check each bill the app found, tick the ones to claim and save them together. The owner gets one alert.
US · 8 min read
Employee Reimbursement: See What You Owe Your Crew Back Before Payday
To know what you owe your crew back, keep every bill in one list that splits company-paid from staff-paid and shows what is still waiting and to pay back.
US · 8 min read
Shift Lead Responsibilities: What to Hand Over in Your Scheduling App, and What to Keep
A shift lead runs the floor when you are away. Let them fix the time clock, approve time off and hand out tasks. Keep payroll, pay rates and roles with you.
US · 7 min read
Holiday Pay for Hourly Employees: Set Up Paid Holidays, PTO and Overtime Before Thanksgiving
Federal law does not make you pay hourly staff for holidays or a holiday premium. Here is how to decide your policy and set it up before Thanksgiving.
US · 8 min read
Buddy Punching: How to Stop It With the Phones Your Hourly Staff Already Carry
Buddy punching is one worker clocking in for another. Stop it by tying each clock-in to the worker's own phone, a selfie and the store's location.
US · 7 min read